Dealing with the Deluge – Get your faxes without a fax machine.

By at 20 June, 2008, 12:42 pm

If you have been forced out of your office due to flooding, getting your faxes can be an issue. While you can forward the fax line to another number such as your home telephone line, this requires that you have a fax machine their and also ties up that line for voice calls. A better solution would be to sign up for a 30 day free trial with one of the fax to mail services. Forward your existing fax line to that number given to you by the company and your incoming faxes will be delivered to your email inbox. MaxEmail (which I use for my former office fax number) offers a 30 day free trial that according to their website gives you the following:

MaxEmail Trial FeaturesCompare All Service Plans

 

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No fax machine or dedicated phone line is needed.

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A personal, unique telephone number in a random area code.
(To select your area code, check out MaxEmail® Plus)

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Every number configurable as Fax, Voicemail or both.

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Each fax/voicemail message can be delivered to multiple email addresses

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Faxes delivered to email as PDF or TIFF file attachments

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Voicemail messages delivered as WAV or Real Audio files

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Voicemail delivered to email or retrieved over the phone

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Messages archived online for 30 days.

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Online account management

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Send up to three 10-page faxes to U.S. destinations for
FREE through email or from the web site.

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You will NOT be automatically billed at the end of your free
trial period.

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Trial accounts can be upgraded at any time to MaxEmail® Lite
(keep your trial number), or MaxEmail® Plus (select the location
of your number)

During your free trial, there is no activation fee and you get 100 inbound fax pages and can send three 10 page faxes free to US destinations. They also offer plans starting at $24.00 per year and you can get a unique fax number in your area code. eFax is another provider similar to MaxEmail and their free trial can be found here.

While more expensive, services such as Fax2Mail from Premiere Global work the same as Maxemail and eFax, while offering additional benefits such as 800 numbers and Outlook plug-ins. You can sign up for a 30 day free trial of Fax2Mail here or take advantage of the State Bar of Wisconsin Fax2Mailmember benefit by signing up here. I use Fax2Mail in my role as Practice Management Advisor the 800 number and Outlook plug-in are nice features. Similar to Fax2Mail is RapidFax which also offers a 30 day free trial.

 If you plan to be back in your office within 30 days, the free trials may be sufficient and allow you to continue operations while forced out of your office. However, you may find these services so convenient that you elect to keep the one you sign up with and forward all incoming faxes to it so you get them via email. Since most of these services will send them in PDF, they are ready to be saved directly to your computer with your other client documents and files without the need to scan them in first. Remember to cancel the service within the terms of the free trial period if you no longer need the service to avoid unnecessary charges and remove the call forwarding on your fax line.

Categories : Gadget, Gizmos and Widgets | Practice Management | Tips and Tricks


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