Easily create duplicate records in MS Outlook and other MS Office products.

By at 5 December, 2008, 2:47 pm

One of the minor annoyances that many Outlook users encounter is the ability to easily and quickly duplicate a calendar appointment (when you don’t want to go through the steps of creating a recurring appointment) or duplicate an email message to save in multiple folders. However, there is a quick and easy way to do this (it works in other MS Office programs as well).

To duplicate a calendar appointment in Outlook 2007:

  1. Select the appropriate calendar view i.e. day, week, or month.
  2. Left mouse click on the appointment to select it.
  3. Press and hold the Control (CTRL) key and use your mouse to drag and drop the appointment onto the date and time where you wish to create the new entry. If you want to drag it to a different month, you can drag the appointment onto the correct day in the Date Navigator Window and it will create a duplicate for the same time as the original; you will have to then go to that date using the Date Navigator and drag your appointment to the correct time or open it and change its particulars.

To duplicate an email message and place it in a folder:

  1. Left mouse click on the email to select it.
  2. Press and hold the Control (CTRL) key and use your mouse to drag and drop the email into the folder that where you want to create the duplicate.

To duplicate a drawing object or image in MS Word:

This is also a handy trick to duplicate drawing objects and images in Word with one step. Using the traditional copy and paste method can be frustrating as images tend to paste themselves in strange locations depending on the layout options of the original.

Click on the drawing or graphic that you want to copy and then press [Ctrl] which will change the mouse pointer into a +. Then, simply drag the item to the spot where you want to place it.

Categories : Hmmm! | Non-Legal Software | Tips and Tricks

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